LOS MOLINOS CHAMBER OF
COMMERCE
2007 ANNUAL MEETING MINUTES
October 10, 2007
President Betty Morales called the meeting to order at
6:39 p.m., followed by the renewal of the Pledge of Allegiance. There were 14 members present.
Betty asked that we look at the
bylaws, Article IX, Officers, Section 1.
Betty suggested changes that would eliminate second vice president, add
secretary, legislative reporter and parliamentarian. After discussion, Sharron Druey moved to combine parliamentarian
and sergeant at arms as one position.
The motion was seconded and approved, with one no vote. Barbara Whitten moved to include
parliamentarian and legislative reporter as “elected officers.” The motion was seconded and approved, with
one no vote. Clarissa Ortner moved to
eliminate the office of second vice president and add secretary to “elected
officers.” The motion was seconded (by
Terry Rogers) and approved. Terry moved
to revise term limits. Mike Druey
seconded the motion, and it was approved.
Dwayne moved to change term of officers to one year with the option to
run for re-election or until their successors are elected and installed. The motion was seconded (by Mike Druey) and
approved, with one no vote.
Article IX, Officers, was adopted
with the above revisions.
Jan Elmore moved to adopt Article V,
Meeting of Members, in its entirety.
The motion was seconded (Mike Druey) and carried.
In the interest of time, it was
decided to table the rest of the recommended bylaws revisions.
Nominations for Officers for 2008
are:
Betty
Morales, President
JoAnn
Landingham, Vice President
Charles
Githens, Treasurer
Barbara
Whitten, Secretary
Parliamentarian/Sergeant
at Arms, Mike Druey
Walter
Dodd, Legislative Reporter
Nominations for Board of Directors
and Alternates for 2008 are:
Terry
Rogers Clarissa Ortner Phyllis
Martin
Ron
Gallagher Jeannie Gallagher Jan
Elmore Nanette Smith
Alternates—Sharron Druey and Shelley
Patchen
Ballots will be mailed to all
members and counted by a committee of three at the November 29 Regular Meeting.
UNFINISHED BUSINESS
60th
Anniversary Birthday—
Betty advised she will be going on vacation but has
met with Shelley Patchen about h’douvers.
Helpers are needed to contact chamber past presidents to attend and say
a few words; to collect pictures to display on tables in the VFW Hall; to get
hall set up at 9 a.m. on Saturday, October 27; to let caterer in at 1 p.m. Clarissa will make phone calls to get
volunteers. JoAnn and Phyllis will be
responsible for contacting past presidents.
There was discussion about
dessert. That will be decided at the
October 24 meeting
ANNOUNCEMENTS
Upcoming
dates—Executive Board meeting –
Wednesday, October 24, 6:30 p.m. Chamber office;
60th
Anniversary Dinner – Saturday, October 27, 6 p.m. at the VFW Hall
Charlie announced flu shots are
available at the Vets Hall Tuesday, November 13, from 9a.m. to noon.
The meeting
adjourned at 8:10 p.m.
Barbara
Whitten, Recording Secretary
____________________________________________________________________
LOS MOLINOS CHAMBER OF
COMMERCE
2007 ANNUAL MEETING MINUTES
Wednesday,
October 24th 2007
President
Betty called Wednesday’s meeting to order at 6:38 pm. We honored our
flag
& country with The Pledge as passed around the sign in sheet.
The
ten members in attendance were:
· Betty Jo, Charles, Clarissa, John
& Marsha, Mike & Sharron Druey,
Nanette,
Mayor Herb and Jan.
Jan
was asked to attempt meeting minutes in Barbara’s absence. There were no
guests. Last meeting’s minutes were not yet ready
due to the complex nature of
by
law amendments which took place and Barbara asked for a bit more time as she
wants
to have correct info as we proceed with the project of updating Chamber By
Laws.
No
Legislative report; no Walter Dodd either.
We
moved on to the 60th Anniversary Party discussion. The mood of the meeting
was
light and fun. Clarissa gave a total
count of reservations as of this
evening-46.
Charles had a few to add and Clarissa updated the count. We had to
tell
the caterer by Wednesday morning what our count was and we offered him the
number
50. It was decided to wait until Friday
and see if any more reservations
came
in and forward a final count on to the caterer. Due to Charles’ unique
perspective
regarding the use of the telephone, Clarissa and Betty devised a
rather
interesting way to collect from Charles any additional reservation
information
that may come in Friday’s mail. A fax
and phone technique was set
up
and this seemed satisfactory to all involved.
This was my favorite part of
the
whole meeting.
Clarissa
and Betty discussed how the project was going regarding contacting past
presidents-not
too well. We moved on to decorations,
access to the hall and at
what
time. Mayor Herb helped to establish a
time for access to the Hall at 9:30
on
Saturday morning.
Tables
to put up, the bar to be set, the caterer needing limited access around 1
and
then the volunteers returning at 5pm.
We discussed the need for volunteers
for
the various stations; front door, bar ticket sales and ID check, raffle
sales
and where to put the Webmaster and the photo table.
We discussed the limited program for the
evening. The Webmaster, JR Whipple,
asked
for about 10 minutes to speak about the website.
We
discussed dessert.
We
discussed clean-up requirements. The
questions mostly centered on whether we
needed
to stay after the party and completely clean.
Or, could we take out the
trash
and come back on Sunday morning and take care of the hall then. Herb
would
advise us on Saturday and President Betty thought it would be simple
enough
to clean up afterwards. The event
curfew is 11 pm.
Charles
read the Treasurer’s report and the VFW Parade report. There was a math
error,
which was corrected, and a motion was made to accept the report with
changes
noted.
Betty
tabled any discussion of our By Laws Update project until our next meeting
on
Wednesday November 14th. A rousing
chorus of unanimous approval was heard
throughout
the meeting mostly in the form of verbal YEAHS!
Betty
outlined the procedure for counting ballots.
This takes place at our
November
28th meeting. We will count, tally and confirm the votes.
Sharron
Druey had a few questions about how we choose the Website liaison person
who
will interact with the Webmaster, update the website, load photos, and in
general
manage it website for the Chamber. It
was decided to wait until JR can
explain
the new website, demonstrate how he has set it up for us to make routine
changes,
etc…And at that time we can decide who may be in a position to accept
that
job. Clarissa offered up a few points
that need consideration; Internet
access,
speed, dsl speed vs. modem, etc….
Betty
discussed the Chamber’s Santa Visit scheduled for Saturday, December 8th.
Volunteers
needed. There are plenty of Elf
Costumes…one size fits most! J
There’s
some money left from last year’s event and letters asking for donations
will
go out again this year as well.
Betty
read a few announcements and set the dates for our November meetings:
November
14th and November 28th for the executive meeting. Our ‘Holiday Mixer’
will
probably be at Orchard MHP on December 10th.
The
meeting was adjourned at 7:36 to yet another rousing chorus of unanimous
approvals!
J
Jan
Elmore
10/25/07
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Los Molinos Chamber of
Commerce
Regular Meeting Minutes
November 14, 2007
President Betty Morales called the
meeting to order at 6:40 p.m. and opened with the renewal of the pledge of
allegiance. There were eight present,
no guests.
Secretary Barbara Whitten read the
minutes of the October 10th Annual Meeting.
The minutes were approved as corrected.
A copy of bylaws revisions will be attached to minutes; nominations for
Board of Directors and Alternates will include Herb Votaw and Barbara Ochs; and
ballots will be mailed…at the November 28 Regular Meeting.
Jan Elmore read the minutes of the
November 14 meeting, which were approved as read.
Betty
read the elections letter, with the list of candidates, that will be sent out.
UNFINISHED
BUSINESS: There was discussion about the 60th Anniversary Dinner’s income
and expenses. Betty expressed her
delight at how well the evening went and read a list of raffle prize donors.
NEW
BUSINESS; Betty advised the Annual Holiday Mixer could not be held at
Orchard Mobile Home Park this year as the owners will be out of town and
explained the Methodist Church is available.
Terry moved the Holiday Mixer be held at the Los Molinos United
Methodist Church on Monday, December 10, at 6 p.m. The motion was seconded and carried.
The next regular meeting will be
November 28 to tally election ballots, determine Business/Volunteer of the Year
and conduct regular chamber business.
Santa’s Visit will be Saturday,
December 8. Betty sent a letter to
chamber members asking for donations to help with the cost of the event. She discussed the gifts that are purchased
for the youth. There will be Santa
posters distributed. Clarissa Ortner
asked if the kids from the Alternatives to Violence shelter could be
invited. Betty said all the community
children are invited.
Betty talked about the picture
taking, noting that computerized pictures are the most economical to produce,
but it would be much easier and less time consuming to take Polaroid
pictures. We need to be prepared for
approximately 400 pictures. Barbara
suggested contacting WalMart for assistance with the cost and volunteered to
ask for that assistance.
The December 5 meeting will be a
working meeting to tie up loose ends for the Santa Visit and Holiday
Mixer. Terry volunteered to copy color
books for the kids while they wait to have pictures taken. Charlie moved to let Betty decide what gifts
to purchase for the children. The
motion was seconded and carried.
Everyone is asked to bring finger
food for the Holiday Mixer. Church
members will provide hot cider and coffee.
J. R. Whipple will be invited to demonstrate the Chamber web site. J. R., Jon and Cathy Franks are new Chamber
members.
There was a great deal of discussion
about putting children’s pictures with Santa on the website; it was decided not
to do that. Clarissa said the web site
is doable, and Mike Druey expressed interest in working as web master.
The Installation Dinner will be held
Monday, February 11.
Terry talked about the cleanup that
is being done at the old Pancho’s location.
Betty read a letter from Jerome Crow
regarding California Bill SB777, which would make changes to California text books
about gender references. He has
petitions for people to sign.
Election ballots will be mailed by
the end of the week. She reminded the
body of the “Worker Bees” meeting on December 5.
The meeting was adjourned at 8:03
p.m.
Barbara
Whitten, Secretary
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